HVAC SOFTWARE

HVAC Software Built for Technicians Who Don’t Sit Still

From split system installs to commercial maintenance contracts, one app for quoting, scheduling, dispatch, refrigerant tracking and invoicing.

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DEFINITION

What is HVAC software?

HVAC software is a field service management platform that runs the moving parts of a heating, ventilation and air conditioning business, booking, scheduling, dispatch, refrigerant and parts tracking, maintenance contracts, compliance and invoicing. Sendatradie’s HVAC software handles both the 2-hour service call and the 4-week commercial install in the same record, with customer history, unit-level asset tracking, and maintenance-plan automation tuned for Australian HVAC conditions.

Who uses Sendatradie hvac software

Built for every size of hvac business, from solo operators to multi-truck crews.

1

Residential HVAC

Split-system installs, service calls, fast in-out work.

2

Commercial service

Maintenance contracts across offices, retail, hospitality.

3

Installers

Multi-day installs, stage-gated projects, commissioning.

Why HVAC businesses switch to Sendatradie

Four pain points every hvac business hits, and how the software solves them.

PAIN 1

Maintenance plans bleed

Quarterly service plans forgotten, customers renew with the next guy.

PAIN 2

Refrigerant tracking manual

Licence audits find gaps; fines follow.

PAIN 3

Multi-day installs go sideways

No stage-gates, handover photos lost.

PAIN 4

No online booking

Customers phone, voicemail, call the next tech.

Built for hvac, 6 features, explained

Every feature heading targets a specific long-tail query HVAC businesses actually search.

HVAC maintenance contracts

Targets: HVAC maintenance software, service contract engine

Build quarterly, biannual and annual maintenance plans per customer or per unit. Sendatradie auto-schedules the next visit, SMSes the customer a week out, and auto-invoices on completion. Businesses see contract renewal jump 40-60% in the first year.

HVAC scheduling & dispatch

Targets: HVAC dispatch software, HVAC scheduling app

Drag-and-drop multi-tech calendar. GPS dispatch sends the closest qualified tech with the right parts on the van. Skill-based routing keeps commercial refrigeration jobs on refrigeration-ticket techs. Customer SMS ETAs drive more completed jobs per day.

Refrigerant & parts tracking

Targets: HVAC parts tracking, refrigerant log software

Per-job refrigerant log: gas type, charge in/out, batch number, licence holder. Audit-ready at any time. Per-van parts inventory shows when a tech’s running low, so the office can restock. Tight parts tracking drives 60% to 90% first-time fix rates.

CRM for HVAC

Targets: CRM for HVAC, HVAC customer database

Every customer, every unit, brand, model, install date, warranty, last service, against the record. A tech arriving at a call already knows the unit and the history. Repeat visits take half the time, contract renewal writes itself.

Multi-day install workflow

Targets: commercial HVAC install software, stage-gated projects

Commercial installs live across days and crews. Rough-in, install, commission, handover, each stage has its own checklist, photos and customer sign-off. Commissioning reports roll up to a single PDF stored against the job.

Online booking

Targets: HVAC online booking widget, book air con service online

A booking widget embeds on your website. Customers pick service type, unit count, preferred time and drop straight into your dispatch board, no phone tag. Residential businesses typically capture 20-30% more leads.

How Sendatradie runs a hvac day

Book → dispatch → do the job → get paid. All in one app.

1

Book

Online booking or phone call, both land in the same dispatch board.

2

Dispatch

Right tech, right parts, right time.

3

Do the job

Mobile app runs the job, logs refrigerant, photos, sign-off.

4

Bill + renew

Invoice at close-out, next maintenance visit auto-scheduled.

Why Sendatradie vs alternatives

Built by Aussie tradies, for Aussie conditions. Transparent pricing, real local support, mobile-first workflow.

  • Refrigerant tracking compliant with ARC licence requirements.
  • Unit-level asset history, not just customer-level.
  • Multi-day install stage-gates with commissioning PDF export.
  • Online booking widget tuned for residential HVAC conversion.

BY THE NUMBERS

+40%
More service contracts
92%
First-time fix rate
−6 hrs
Admin per tech/wk

HVAC software, your questions

These are the exact questions HVAC businesses search Google for.

HVAC software is a platform that manages quoting, scheduling, dispatch, maintenance contracts, refrigerant tracking and invoicing for an HVAC business.

The best HVAC CRM ties every customer to their unit history, maintenance plan and compliance log. Sendatradie is mobile-first and rated 4.8 stars by Australian HVAC techs.

Yes. Build service plans per customer or per unit; Sendatradie auto-creates the next visit, reminds the customer and routes it to the right tech.

Yes. Per-job refrigerant log with gas type, charge in/out, batch and licence holder. Audit-ready for the Australian Refrigeration Council.

Yes. Mobile app has offline mode, techs capture photos, signatures and readings in basements and remote sites.

Yes. Two-way sync with Xero, MYOB and QuickBooks keeps invoicing clean without double entry.

Starts at $29/month with 14-day free trial. Scales with users, jobs and SMS volume.

Ready to run your hvac business from one app?

14-day free trial. No credit card. Set up your first job in under 10 minutes.

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