HVAC SOFTWARE
From split system installs to commercial maintenance contracts, one app for quoting, scheduling, dispatch, refrigerant tracking and invoicing.
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DEFINITION
HVAC software is a field service management platform that runs the moving parts of a heating, ventilation and air conditioning business, booking, scheduling, dispatch, refrigerant and parts tracking, maintenance contracts, compliance and invoicing. Sendatradie’s HVAC software handles both the 2-hour service call and the 4-week commercial install in the same record, with customer history, unit-level asset tracking, and maintenance-plan automation tuned for Australian HVAC conditions.
Built for every size of hvac business, from solo operators to multi-truck crews.
Split-system installs, service calls, fast in-out work.
Maintenance contracts across offices, retail, hospitality.
Multi-day installs, stage-gated projects, commissioning.
Four pain points every hvac business hits, and how the software solves them.
PAIN 1
Quarterly service plans forgotten, customers renew with the next guy.
PAIN 2
Licence audits find gaps; fines follow.
PAIN 3
No stage-gates, handover photos lost.
PAIN 4
Customers phone, voicemail, call the next tech.
Every feature heading targets a specific long-tail query HVAC businesses actually search.
Targets: HVAC maintenance software, service contract engine
Build quarterly, biannual and annual maintenance plans per customer or per unit. Sendatradie auto-schedules the next visit, SMSes the customer a week out, and auto-invoices on completion. Businesses see contract renewal jump 40-60% in the first year.
Targets: HVAC dispatch software, HVAC scheduling app
Drag-and-drop multi-tech calendar. GPS dispatch sends the closest qualified tech with the right parts on the van. Skill-based routing keeps commercial refrigeration jobs on refrigeration-ticket techs. Customer SMS ETAs drive more completed jobs per day.
Targets: HVAC parts tracking, refrigerant log software
Per-job refrigerant log: gas type, charge in/out, batch number, licence holder. Audit-ready at any time. Per-van parts inventory shows when a tech’s running low, so the office can restock. Tight parts tracking drives 60% to 90% first-time fix rates.
Targets: CRM for HVAC, HVAC customer database
Every customer, every unit, brand, model, install date, warranty, last service, against the record. A tech arriving at a call already knows the unit and the history. Repeat visits take half the time, contract renewal writes itself.
Targets: commercial HVAC install software, stage-gated projects
Commercial installs live across days and crews. Rough-in, install, commission, handover, each stage has its own checklist, photos and customer sign-off. Commissioning reports roll up to a single PDF stored against the job.
Targets: HVAC online booking widget, book air con service online
A booking widget embeds on your website. Customers pick service type, unit count, preferred time and drop straight into your dispatch board, no phone tag. Residential businesses typically capture 20-30% more leads.
Book → dispatch → do the job → get paid. All in one app.
Online booking or phone call, both land in the same dispatch board.
Right tech, right parts, right time.
Mobile app runs the job, logs refrigerant, photos, sign-off.
Invoice at close-out, next maintenance visit auto-scheduled.
Built by Aussie tradies, for Aussie conditions. Transparent pricing, real local support, mobile-first workflow.
BY THE NUMBERS
These are the exact questions HVAC businesses search Google for.
HVAC software is a platform that manages quoting, scheduling, dispatch, maintenance contracts, refrigerant tracking and invoicing for an HVAC business.
The best HVAC CRM ties every customer to their unit history, maintenance plan and compliance log. Sendatradie is mobile-first and rated 4.8 stars by Australian HVAC techs.
Yes. Build service plans per customer or per unit; Sendatradie auto-creates the next visit, reminds the customer and routes it to the right tech.
Yes. Per-job refrigerant log with gas type, charge in/out, batch and licence holder. Audit-ready for the Australian Refrigeration Council.
Yes. Mobile app has offline mode, techs capture photos, signatures and readings in basements and remote sites.
Yes. Two-way sync with Xero, MYOB and QuickBooks keeps invoicing clean without double entry.
Starts at $29/month with 14-day free trial. Scales with users, jobs and SMS volume.
14-day free trial. No credit card. Set up your first job in under 10 minutes.
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